Bought new stock or has some been lost? Use stock transactions to log these and keep your stock levels up-to-date.
As well as manually adding transactions to adjust your stock, some transactions are created automatically by Current RMS when you add stock or use the quarantine.
In this guide, we’ll run through where you can find your stock transactions and how to add them. Store transfers are a kind of stock transaction, but those are covered in a separate article: Transfer stock between stores
View stock transactions
Stock transactions are held against stock levels.
To view and manage your stock transactions, open a product page, find a stock level under the Stock Levels heading, and click on the asset number of bulk stock level in the list.
On the next screen at the top, you’ll see a list of stock transactions for this item.
Serialized stock level
Types of stock transaction
There are seven types of stock transaction in Current RMS:
A system generated type created when stock is added to Current initially.
New stock purchased.
Existing stock sold.
Lost stock has been found.
Write Off (decrease)
Stock damaged beyond repair, lost, or otherwise no longer available for rental or sale.
New stock is made, useful for businesses who deal in bespoke items.
Transfer out (decrease)
A system generated type created when stock is moved from one store to another store.
Transfer in (increase)
A system generated type created when stock is added to one store from another store.
We deal with store transfers in another article, see: Transfer stock between stores
System stock transactions
Current will automatically create stock transactions for you when you take actions in the system that affect your stock, for example:
- When stock levels are added an “opening balance” transaction is created with the name of the user who created the stock level.
- When stock is written off from the quarantine, a “write off” stock transaction is created with the quarantine job as the source.
- When stock is transferred between stores, “transfer out” and “transfer in” transactions are created with details of the store.
Add manual stock transactions
If you need to manually adjust your stock levels, you can add stock transactions – great for doing a stock take.
Add a stock transaction from the stock level page by using the add a new stock transaction link.
On the next screen, specify:
- the type of stock transaction
- the effective date
- quantity change
- a description (optional)
When adding transactions for a rental serialized asset, the transaction must have a date when the asset was held at the current store.
For example, if you find that you’ve damaged 10 units of a bulk stock product during a stock take, you’d add a stock transaction with the type “write off” and a quantity of 10.
Hit the blue create stock transaction button to add transaction. When created, your stock transaction will show up on in the stock transactions table.
Take care when adding stock transactions to serialized stock levels. Current will allow you to add a balance of more than 1 to a serialized stock level, which may affect your availability.
Edit or delete stock transactions
Stock transactions that have been added manually can be edited or removed using the blue arrow to the right of the transaction in the list.
Edit to change the type, date, and description. Use the delete option to remove the transaction.