Current RMS automatically adds costs for your sub-rentals, sub-contract services, services, and purchases. For other costs, like accommodation or other expenses, add manual costs to your jobs to record them.
Adding manual costs means that you’ll get a true representation of the profit you’re making on an opportunity.
To view and add costs, click the Costs view button at the top of the items list. It’s available when your opportunity is a draft, quotation, or an order.
Add a new cost
To add a new cost, click add a new opportunity cost at the bottom-right of the Costs view.
On the “Add Opportunity Cost” screen, provide as much detail as you need:
Type a name or other descriptor for the cost you wish to record. This is required.
Choose the organization or contact associated with this cost. This is generally the company or individual supplying a service to you or providing it. Current will auto-suggest from People & Organizations as you type.
If you have a PO number, reservation number, or other reference, enter it here.
- Supplier Reference
Your supplier might have given you a reference, enter it here.
Specify a date for this cost, i.e. when the cost was or will be incurred.
Enter any notes for this cost in the description field.
Store files related to this cost, such as receipts or order confirmations, by adding an attachment from your device.
Select a cost group
Cost groups are a way of categorizing your costs. Choose a cost group from the drop-down menu. Create new cost groups in System Setup.
The groups you select here are displayed on the Revenue and Costs Summary screen, so you can get a detailed overview of opportunity expenses.
Provisional costs and actual cost
For each cost you add, you can specify a provisional cost and an actual cost:
- Provisional cost
A rough idea of the cost, i.e. the cost subject to change.
- Actual cost
The final total for a particular cost.
Manual costs can be edited at any point, so you can add a provisional cost now and enter an actual cost when you know the final figure.
For example, if you’re putting together a draft order for a gig, you might add an estimation for hotel accommodation initially. Later, you might get an invoice from the hotel and enter the actual cost.
When you're done, hit the blue Create opportunity cost button to add it.
Change provisional or actual cost inline
Click on the provisional or actual cost in the costs view to change.
Make advanced changes
Click the blue arrow to the right of a cost and choose Edit to make further changes.
The fields are the same as when creating a manual cost.
Need to add a note? Use Add note from the drop-down menu.
Make changes to multiple costs at once using the Action menu.
Create purchase order
We’re beta testing the ability to create purchase orders directly from opportunity costs. Want to be part of our beta program? See: Purchasing beta
Set cost group
Tick costs and choose Set cost group to set the cost group for all of the selected costs.
Tick costs and choose Set supplier to set the supplier for all of the selected costs. As you type, Current will suggest an organization from your People & Organizations.
Can I raise purchase orders for my costs?
We’re working on this right now! We’ll let you know when it’s ready by sending you an in-app message.