Add barcodes to your products and assets to make sure that everything on the opportunity is booked out and ultimately checked back in again.
Barcodes can increase the reliability of picking and prepping, as well as speeding up the warehouse process.
How are barcodes generated?
For serialised products, the barcode is the asset number against the stock level. Each stock level has its own barcode label that you can use to allocate, prep, book out, and check in that asset.
For bulk and non-stock products, you can set a barcode number by editing the product. This number is used to generate a barcode that you can scan to allocate, prep, book out, and check in any quantity of that product.
By enabling the automatic asset numbering feature in OnRent Events, barcodes can be generated automatically, simplifying the inventory management process.-
To view the item code for a product or generate a barcode:
Navigate to the Products area.
Locate and open the relevant product.
Scroll down to Stock Level:
For serialised products: The item code is displayed as the Asset number under the stock level.
For bulk and non-stock products: You can set or update the barcode number by editing the product record.
Barcodes in OnRent Events can include both numbers and letters, providing flexibility for incorporating custom identifiers such as asset IDs. This ensures businesses can personalise their barcodes to suit unique inventory needs.
Print barcode labels from OnRent Events
Head to a product page to print barcode labels. Check out our guide for more, see: Print barcode labels for your products or assets. To print barcodes for bulk items:
Head to the product page and locate the Print section.
Generate a printable version of the barcode labels.
Physically attach the printed barcodes to the inventory items for scanning.
Already got your own barcode labels?
Transitioning from another system or already barcoded your stock? No need to re-label, use your existing barcodes with OnRent Events.
For serialised stock, enter the barcode number as the asset number of the stock level.
For bulk or non-stock, enter the barcode number by editing the product.
This also means you can purchase a roll of pre-labelled asset tags and use these with OnRent Events
Where do I scan barcodes?
Once you’ve set up your products with barcodes, use them on the opportunity detail view to allocate, prepare, book out, and check in your products and assets.
There’s a guide in our Opportunities section that runs through the warehouse process. Check out: What is the detail view?
Updating Barcode Codes in Document Layouts
If you need to adjust the barcode code in your document templates, use the following instructions:
Go to System Setup > Document Layouts.
Use the search function to locate the document you need to edit.
Open the document editor.
Paste or update the barcode code in the designated template field.
Save the changes. This enables you to customise the barcode details that appear across your system-generated documents.
What kind of barcode scanner or printer do I need?
As a fully cloud-based solution, OnRent Events works across a huge variety of devices: Macs, PCs, Chromebooks, smartphones, tablets, and other devices with internet browsers.
This makes it difficult to recommend specific models of barcode printers or scanners. However, here’s our general advice:
Barcode printers
Our barcode labels can be downloaded straight to PDF. PDF is an open standard, used to present and exchange documents reliably ,independent of software or hardware.
Provided the barcode printer you purchase works with your device (i.e. with your Mac, etc.) and you can print a PDF to it without any special software, it should work with our labels.
Barcode scanners
Nothing fancy or expensive is required! OnRent Events will work with any USB, WiFi, or Bluetooth barcode scanner that operates as a “keyboard wedge” and is compatible with your device.
A keyboard wedge is a widely available type of scanner that works by reading the barcode and translating it into key strokes.
Make sure the scanner you choose will read your format of barcodes – OnRent Event's default barcode labels use Code 128 – and finish with a carriage return character (i.e. it simulates pressing ↵ enter ). If you’d like to use the QR code, make sure your scanner can read QR codes.
What file format is required for barcode uploads?
Barcodes must be uploaded in a .txt format to ensure compatibility with OnRent Events, streamlining the process of importing data and maintaining consistency in inventory management.
Can I scan with my smartphone or tablet's camera?
While you can't do this through your web browser, our Warehouse Companion app (available on both iOS and Android) is designed specifically for scanning barcodes to allocate, prepare, book out and check in products on your opportunities.