While there’s no strict order in which data must be created in OnRent Events, we recommend importing data in the following order:
Organization
Venue
Contact
Vehicle
Service resource
Service supplier cost
Product
Stock level
Rate
Accessory
Container component
Product supplier cost
Create linked contacts on the organization import
When creating new organizations via import, you may create one linked contact for each organization.
Add columns called “Contact name,” “Contact work telephone,” “Contact mobile telephone,” and “Contact work email” to your organization import.
Create stock and rates for the product import
For your convenience, you can create rates and bulk stock levels on the product import template.
Use the “Rental rate definition,” “Rental price,” and “Sale price” columns to specify rates.
Use the “Rental bulk quantity,” “Rental bulk location,” “Sale bulk quantity,” and “Sale bulk location” to add bulk stock levels
Linked data
Some data in OnRent Events depends on other data having been created.
Organizations before contacts
You may import contacts at any point, but if you wish to link a contact to an organization, then it’s best to create your organizations first.
When you do this, you can add an “Organization” column to your contact import template and specify the name of an existing organization here to create a link.
Products before stock levels, accessories, and rates
Product data in OnRent Events is modular. This means that you don’t have one cumbersome spreadsheet with potentially thousands of records and values; at any point in the future, you may export your stock levels to do a stock check, or export your rates to update all of your prices in concise spreadsheets.
Stock levels, rates, and accessories belong to products, so you’ll need to make sure that you import products first.
Stock levels before serialized components
Serialized containers are serialized stock levels (i.e., assets) that include serialized components (i.e., other assets) as part of them. When a serialized container is allocated, its serialized components are also automatically allocated.
In order to create serialized components, you’ll first need to create serialized stock levels.