Invoicing is perhaps the most important part of the rental cycle – everyone needs to get paid!
With Invoices & Credits in Current RMS, you can:
get an overview of all invoices & credits on your system
create full and part invoices from opportunities & projects
create credits from invoices and void invoices & credits
create manual invoices & credits
log payments and refunds against invoices
provide a breakdown of tax rates applied on an invoice or credit
post invoices & credits to either Xero or QuickBooks Online and see the balance
generate and send branded invoice layouts to your customers using Discussions
How can you create an invoice?
There’s a few ways you can create invoices in Current RMS:
For a single opportunity – just hit Invoice Opportunity under Actions
For multiple opportunities using project invoicing
Manually by creating manual invoices
When invoicing from an opportunity or project, you can choose how detailed you’d like your invoice to be: get a full itemized breakdown or a clean one-line invoice.
Where can you create a credit?
Need to provide a refund? You can:
Create manual credits
Credit any invoice to create a credit note from it
There’s also an option to void invoices if you prefer.
Sometimes you might need to raise an invoice for a particular percentage or straight dollar figure of an opportunity or project. Current makes part invoicing easy, simply choose the “part invoice” option when creating an invoice.
When the job is all done, raise a final invoice by choosing “final invoice” and Current will generate an invoice for the balance.
Invoices and credits are separate records
When you invoice from an opportunity or project, a separate record is created in Current RMS for the invoice. It’s a snapshot of the opportunity or project at the time that you created it.
This is great for events where numbers and products change a lot; if you raise a 50% part invoice now and prices on the opportunity change, the amount you’ve taken won’t be 50% any more but you’ll be able to raise a final invoice less the amount you’ve taken.
It also means that you can create multiple invoices and credits against an opportunity. They show up under the Invoices heading on the right-hand side of an opportunity.
Record payments and refunds
Quickly record payments & refunds received against an invoice and display this to your customer using the “take payment” functionality in Current RMS. Your invoice layout shows the balance to pay to your customer.
Post to Xero or QuickBooks Online
Current lets you create invoices and credits and log payments against them, which might be enough for your needs.
If you’re looking for advanced functionality such as bank reconciliation, customer account statements, expense tracking, or payroll, then you should consider an accounts package like Xero.
Once integrated, a new Post Invoice option appears so you can send invoices and credits straight to your chosen linked accounts solution.