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Check-in (return) products

When kit comes back to your store, use the check-in function in Current to return to availability or create quarantines.

Matthew James Finkel avatar
Written by Matthew James Finkel
Updated over a week ago

When products return, mark them as checked-in to tell Current RMS that those are back in your store.

When checking-in products, you can:

  • Check-in rental stock as OK and return to availability

  • Check-in rental stock to the quarantine if lost or damaged

  • Only check-in some items and leave some outstanding

  • Move outstanding assets from your opportunity to a new one

  • Mark sale stock as fully sold or as returned to your store

Get started

To check-in, head to the detail view on an order or project by hitting the green Detail view button.

Use a barcode scanner

Use the check-in tab to check-in with a barcode scanner. 

Make sure that your cursor is in the asset field and start scanning. Current will check-in the serialized asset or barcoded product that you scan.

If you don’t have a barcode scanner, you can type into the check-in field. Current will suggest asset and barcode numbers as you type. 

Use tickboxes and the Action menu

A barcode scanner can speed up warehouse operations, but you don’t need one to use Current RMS. Use the tickboxes next to items and the Action menu in the Functions tab to check-in your assets.

  • Tick a box next to a group to select all items within that group.

  • Tick a box next to a product to select it and any accessories or serialized components.

  • Tick the box at the top of the detail view to select all assets.

Part check-ins

If you’re working with bulk or non-stock items, specifying a quantity on the check-in tab before typing or scanning an asset will check-in the quantity specified.

The status of the line updates to “Part checked-in.”

You can also edit check-in details to adjust the “Quantity OK”. 

Check-in to the quarantine

If an item is returned damaged or is lost, edit check-in details to tell Current RMS this. 

To edit check-in details, click the blue arrow to the right of a line and choose Check-in from the menu.

Group bookings, and bulk & non-stock items

For bulk and non-stock items, you’ll see a screen that prompts you for quantities OK, damaged, and lost. Adjust these figures as you need.

Quarantines are created for the quantities lost and damaged when you finalize check-in. If items are damaged, you can enter a description of the damage that’s added to the quarantine created for the damages. 

Any items not accounted for are left booked out (i.e. they remain on rent).

Serialized items

Serialized assets are singular so rather than entering quantities, you simply need to choose the correct radio button.

Check-in sale items

The check-in process for sales items is your chance to tell Current RMS what happened to those sale items.

  • When you check-in sales stock, you’re marking it as fully sold by default – not physically checking it back in to your store.

  • Edit check-in for a sales item to mark it as returned.

Returned sales stock moves to the quarantine as a sale return, where you can check it over before returning it to stock.

Sale returns aren’t added to invoices raised after you’ve finialized check-in.

Revert status

If you’ve checked-in something in error, revert to the previous status by using the Revert Status option in the Action menu.

Automatically check-in assets

If you allocate gear to an opportunity, Current can search for prior opportunities that gear was on and automatically check-in and finalize for you. 

To enable, toggle “Auto return serialized rental stock” to YES in System Preferences. See: Change a variety of company options in System Preferences

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