When it’s time to get paid, OnRent Events makes it easy to generate an invoice that’s as detailed as you like, for either the total of an opportunity or just a percentage or amount you specify.
New to invoicing from OnRent Events? Start here: How does invoicing work in OnRent Events?
Get started
As soon as your opportunity is an order, you can create an invoice for it. Just hit Invoice Opportunity under Actions. This will bring up the “Invoice Opportunity” pop-up.
Note that some fields from opportunities, such as group descriptions and customer references, may not automatically transfer to invoices and might require manual entry.
Don’t see Invoice opportunity? See: Why can’t I invoice my opportunity?
Additionally, you might want to review specific field transfer limitations that could affect your invoice generation process.
Grouping options
Use the “Group invoice items by” options to choose how detailed you’d like your invoice to be.
Opportunity item
Your invoice will look like the opportunity items list, with a line for each opportunity item.Opportunity group
Your invoice will be created with lines for each of the groups on your opportunity and the group totals.Product group
A line on the invoice is created for each opportunity item’s product group or service type with the total.Opportunity
A simple one-line invoice with the subject of the opportunity and the charge total.
Note: Group descriptions from opportunities do not automatically transfer to invoices. Any required group descriptions must be manually added to the invoice.
Surcharges are included in the charge total of opportunity items, but separate lines are always created for surcharges on invoices.
Invoice type
Standard invoice
To generate an invoice for the entire opportunity, choose “Standard Invoice”. This is the default.Part invoice or balance invoice
Sometimes, you might need to raise an invoice for a particular percentage or a straight dollar figure of the opportunity. Use part invoicing to do this. We've got a full guide on this. Check out: Create a percentage or part invoice
System Limitations and Workarounds
OnRent Events invoices created from opportunities might omit certain fields which require manual adjustments. For example, group descriptions and customer references may need to be added manually to the invoice draft. Users are encouraged to thoroughly review all critical details in draft invoices to ensure accuracy. Future updates may include improved automation for these processes, enhancing the seamless transition between opportunities and invoices. Next steps
When you hit Create on the Invoice Opportunity pop-up, OnRent Events will take you to the invoice document automatically. From here:
Add or remove invoice items
You might like to add products, services, or text items to this invoice that weren’t on the opportunity or project. Use Add new invoice item to do this.Issue invoice
Invoices are created with the status of Open. This means that they’re essentially draft invoices and can be deleted. They don’t have an invoice number. To issue your invoice, making it final and issuing a number, hit Issue invoice under Actions.Post to a cloud-based accounts package
Post this invoice straight to Xero or QuickBooks OnlineVoid invoice
Made a mistake? Void the issued invoice to start over.Credit this invoice
Create an open credit for this invoice.
Review and adjust field data. Some fields, like the Customer Reference (PO Number), might not automatically transfer to the invoice. Manually input these fields in the draft invoice under Customer Reference.